How Data Management Companies Help Law Firms

in Small-business

Client confidentiality is important in any business, especially for professionals in the field of law. Any breach of confidentiality can land a lawyer in hot water, damage his reputation, and even cost him his entire career. In order to avoid any inadvertent violation of confidentiality and the ensuing legal consequences proper data management should be observed.

Law firms usually deal with a lot of paperwork, which include contracts, wills, and pieces of evidence. These documents are usually stored in file cabinets, which aren’t really as secure as they look.  Anybody can open the cabinet, and lock systems can be bypassed with a couple of handheld tools. This is why the current trend in data management is to go for electronic data storage. Switching to electronic storage also reduces paper cost, speeds up organization, and offers better protection.

While some law firms prefer to keep data in their own hardware, others prefer to hire third-party companies that offer data management services. Outsourced data management may seem like a waste of resources, but the monthly service fee is actually cheaper than buying and maintaining hardware. Furthermore, since data management companies focus on organizing and protecting information, they can provide better security. For example, companies like Williams Data Management have their hardware located in a building with reinforced concrete and steel walls.

Aside from reinforced storage facilities, companies like Williams data protection also have biometric and digital key security access to prevent unauthorized data access. There are also firelock vaults and low humidity cooling systems to protect the hardware from fire and moisture. If information has to be delivered, a company can use unmarked temperature controlled vehicles to prevent it from getting damaged on the road. 

Companies like Williams data protection use the best tools to get the information where it’s needed. Documents can either be delivered via courier or a digital copy can be sent to client emails to make sure people who need it can access it anytime they want.

Lawyers have a very challenging career, dealing with cases where information is ammunition.  Keeping information safe and accessible all the time can make the difference between a successful case and a total failure. If you would like to learn more about Williams data protection, you can find more information on their official website at williamsdatamanagement.com. If you would like to learn more about data/risk management in the law profession, you can find information at law.about.com/od/riskmanagement/Risk_Management.htm.

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Ruby Badcoe has 98 articles online

If you have questions, please visit us at www.williamsdatamanagement.com for complete details and answers.

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How Data Management Companies Help Law Firms

This article was published on 2012/04/17