One of the swiftest learned lessons that any fledgling entrepreneur must absorb into their portfolio of knowledge is that it's no longer practical for the average small business to try to be a jack of all trades when it comes to catering to its own technological needs. There's a huge percentage of small businesses that have plans to go completely paperless with their transactions within the next few years. Whether it's to improve the amount of time it takes to access their company's records, or it's an effort to reduce the carbon footprint that the business's operations leave on the environment, the need for an increase in technical know-how is what is going to improve competitiveness in years to come.
Rather than putting tremendous pressure on one's own staff to jump this rather steep learning curve, it's probably a lot more practical to outsource many of the necessary business technology services to other companies that specialize in them. For example, if a business owner prepares taxes for a living for a wide variety of clients, including other businesses, it can be rather irresponsible for him to attempt to store their data on his own in-house systems without extensive knowledge of how to build a redundant server bank that would require some very expensive hardware and electricity costs to implement.
A better, more cost-effective option in this example would be to recruit the help of a business technology services company that specializes in data management. In most cases, they operate based on monthly payment plans that can scale up or down depending on the individual needs of their clients. Apart from having access to trained and knowledgeable staff, the value of utilizing business technology services like these come on the form of knowing that the data that one's business utterly depends on is completely safe.
In the extremely unlikely event of a data loss on the client's end, most data backup services are able to guarantee less than one business day of downtime before the most recent backup is restored, which can save small businesses in nearly any industry a literal fortune in lost resources. This is a lesson that a lot of businesses have learned that hard way throughout our technological adolescence. Trying to manage one's own data appeals to the strong self-reliance streak that many self-starting business owners tend to exhibit, but it can certainly cost more over the long run than it's worth.